To reprimand an employee who has failed to comply with their work schedule, you need to greet them, confirm this message is an official reprimand for their misconduct, refer to the provisions in their employment contract and internal rules of the entity that allow you to issue a warning, describe the negative effect the employee's lack of discipline had on the business - for instance, their colleague was forced to work instead, and certify your intention to opt for more severe disciplinary actions in the future if the letter recipient does not make amends.
If the employee has violated the company policy or their employment agreement by showing up late or leaving too early, the employer can take direct action to address the issue - sometimes a written warning is enough when the company believes the employee does not deserve to be fined, demoted, or fired, yet the verbal warning is insufficient to deal with the problem.Ī sample Warning Letter to Employee for Attendance can be downloaded below. This receipt is signed by the employee and is also placed in the employee's personnel file.A Warning Letter to Employee for Attendance is a formal document used by the human resources department of a company to discipline the employee who has been consistently late or absent at work. When an employee frequently misses work or shows up late, it can be easy to assume that they are simply doing so because they dont care about their job. When providing any form of written documentation about performance failures to an employee, it is highly recommended that the letter of reprimand is accompanied by the acknowledgment of the receipt and understanding of the document. Attendance at work, on time and as scheduled, is a core requirement of your job description.Ĭontinuing attendance problems will result in further disciplinary action up to and including employment termination.Ī copy of this written reprimand will be placed in your official personnel file where you will also have the opportunity to offer a response that we can attach to this written reprimand. This written warning letter comes soon after a verbal warning you received following several late arrivals for work. The verbal counseling is not having the impact that we had expected since your attendance on time is not improving.Ĭonsequently, this written reprimand is reminding you of the critical importance of your attending work on time and as scheduled. You have received verbal counseling and a verbal warning for your earlier tardy and absenteeism problems on several occasions. This entails both an inconvenience for your co-worker, disrespect for their schedule, and the creation of overtime expenses for your employer. When you arrive late for your shift, we are forced to ask another employee to cover for you. Phone coverage is scheduled to provide optimum service to customers. For a full-time employee, Patient Care Services’ Attendance Standards, XIX-10 and related Attachment specifies that use of more than 48 hours of unplanned absences in a six month period is excessive.1 Also, the attendance standards specify that having more than two tardy occurrences in a 4-week period is excessive. Since timely attendance is a significant factor in serving our customers in your customer service role, this attendance is unacceptable. When working with an individual that has chronic attendance issues, collaborate with them to develop an improvement plan. If the employee is required to provide doctors notes dated on the day of the.
#ATTENDANCE WRITE UP HOW TO#
You have arrived more than 15 minutes late for work on four occasions in the past two weeks. An attendance write up is a disciplinary measure taken for employees who are consistently tardy or absent to work. Related: Attendance Write Up: What It Is and How To Write One (With an Example) 7. The employers expectations should be communicated to the employee in writing. This is an official written reprimand for your failure to perform the required functions of your position by attending work on time and as scheduled.
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